Add and track inventory items

Inventory keeps count of the parts on your shelf — engine oil, filters, brake pads — so you know what you have, what it cost, and when to reorder.

Add an item

1. Go to Inventory → New Item.
2. Fill in the essentials:
   • Name and category (e.g. "Engine Oil 5W-30", category "Lubricants")
   • Unit — how you count it (bottle, litre, piece, set)
   • Initial stock — how many you have right now
   • Cost price (what you pay) and selling price (what you charge) in RM
3. Optional but worth doing:
   • Minimum stock and reorder level — powers the low-stock warnings
   • Storage location — shelf or rack, so anyone can find it
   • Barcode and preferred vendor — speeds up restocking later
4. Save.

How stock moves

You rarely edit stock by hand. It moves automatically:

• Down when a part is added to a job card — used parts are deducted when the work is billed
• Up when you receive a purchase order from a vendor
• Manually only for corrections — see Stock adjustments

Low-stock warnings

Items at or below their reorder level are flagged in Inventory — filter by low stock to see everything that needs reordering in one list.